Outstanding Services Letter
Recover unpaid professional service fees.
Overview
An Outstanding Services Letter is used to request payment for professional services you have provided where the invoice remains unpaid.
It refers to the services provided, the invoice issued and the outstanding fees, and sets a clear deadline for payment.
Use this template when you have invoiced a client for services and payment is overdue.
Before You Begin
Gather the following information before adapting this template:
- 1A description of the services you provided
- 2The invoice number and amount
- 3The date the invoice was issued
- 4The client's contact details
- 5Your business name and contact details
Example Template
This is an example only. Replace each highlighted placeholder with your own details, then copy the template into your preferred document editor.
[Your Name]
[Business Name]
[Address]
[Phone] · [Email]
Date: [Date]
[Client Name]
[Address]
RE: Outstanding Fees — [Invoice Number]
Dear [Client Name],
I am writing to you regarding the services provided by [Business Name], as detailed below. An invoice was issued for those services, and payment remains outstanding.
The services provided included [Services Provided]. Invoice number [Invoice Number] in the amount of [Amount Owing] was issued and is now overdue.
I kindly request that you arrange full payment of [Amount Owing] within 14 days of the date of this letter.
If payment is not received by that date, I may refer this matter for professional debt recovery or, if necessary, legal proceedings to recover the amount owed, together with any applicable costs and interest. If the amount has already been paid, please disregard this letter and accept my thanks.
Yours sincerely,
[Your Name]
[Your Title]
Disclaimer
Important: This template is provided as a general educational example only. It is intended to demonstrate typical wording and document structure. It must be reviewed and adapted to suit your own circumstances before use. It does not constitute legal advice and should not be relied upon as legal advice.
Related Resources
An Unpaid Invoice Letter of Demand is a formal written request for payment of an overdue business invoice. It is typically used after reminders have been sent and the original payment due date has passed.
Unpaid Invoice Letter of Demand
Recover overdue business invoices.
A Commercial Debt Letter is a more formal Letter of Demand used for larger business-to-business debts. It is suitable where one company owes another company for goods or services supplied.
Commercial Debt Letter
Recover larger business-to-business debts.